Guest Registration in the Czech Republic: UbyPort Compliance Guide for 2026
Guest registration in the Czech Republic is a legal duty for every paid stay by a foreign guest, enforced by the Czech Foreign Police. All hosts, from hotels to Airbnb listings, must report foreign guests through UbyPort within 3 business days of arrival. Fines reach up to 50,000 CZK per offense, and records must be kept for 6 years. Here are the 2026 rules and how automation helps.
Key Takeaways
All hosts in the Czech Republic must register foreign guests through UbyPort within 3 business days of arrival. Property type or size does not matter.
Fines reach up to 50,000 CZK per offense. You also risk losing your license and GDPR penalties for poor data handling.
You must store guest registration data securely for 6 years. Czech Foreign Police can ask to inspect it at any time.
Registration is only exempt for close relatives, or if fewer than five foreign guests stay without payment. Any paid foreign stay needs UbyPort reporting.
Automated UbyPort reporting confirms each registration in real time and stores official proof. It removes manual uploads and double data entry.
What Czech hosts must report and to whom
The Czech Foreign Police require all hosts to register foreign guest stays through UbyPort, the official government platform. This covers hotels, guesthouses, hostels, short-term rentals and private apartments rented to foreign guests.
For each stay, you must send the guest’s full name, date of birth, nationality, passport or ID number and home address. You also send arrival and departure dates and the purpose of stay.
You must send data within 3 business days of arrival and keep records for 6 years. The only exemptions are close relatives of the host, or stays with fewer than five foreign guests and no payment of any kind.
Czech hosts usually need to collect and report details such as:
Full name and date of birth
Nationality and passport or ID number
Permanent address
Arrival and departure dates
Purpose of stay
Submission within 3 business days of arrival
How UbyPort reporting works in practice
UbyPort works through an API. Platforms can send guest data on their own, with no manual uploads or double entry.
Guest data from online check-in is checked in real time, so all required fields are complete before sending. The system flags missing or wrong data right away, which stops failed registrations.
Once sent, official proof documents are pulled from UbyPort and stored in one place. You can show audit-ready proof of registration at any time.
For operators with many properties and high guest turnover, manual reporting soon becomes a daily compliance risk. Automation removes that risk fully.
Automated UbyPort workflows often include steps such as:
Official proof document stored after each submission
Guest completes online check-in with all required fields
Data validated in real time before submission
Guest data transmitted automatically to UbyPort via API
Successful submission confirmed instantly
Legal risk and what happens without compliance
Breaking UbyPort rules has serious results for Czech hosts. Fines reach up to 50,000 CZK per offense.
Repeat violations can cost you your license and get you removed from sites like Airbnb and Booking.com. Poor handling or storage of guest data also exposes you to GDPR penalties.
Many generic check-in tools do not check required fields or automate UbyPort reports. They also do not enforce the 6-year data storage rule, so hosts are not ready when inspections happen.
Czech hosts may face compliance and business risks such as:
Fines up to 50,000 CZK per offense
Legal proceedings or court action
Loss of accommodation license
Removal from Airbnb and Booking.com
GDPR penalties for improper data handling
Inability to present proof of registration during inspections
Frequently Asked Questions
Is UbyPort mandatory for all accommodation providers in the Czech Republic?
Yes, for all paid stays by foreign guests. It covers all property types, including hotels, hostels, short-term rentals and private apartments. The only exemptions are close relatives of the host, or fewer than five foreign guests hosted without payment.
What is the deadline for submitting guest data to UbyPort?
You must send guest data to UbyPort within 3 business days of the guest's arrival. Missing this deadline risks fines of up to 50,000 CZK per offense and possible inspections by the Czech Foreign Police.
How long must guest registration data be stored in the Czech Republic?
Czech law requires hosts to store guest registration data securely for 6 years. Records must be ready for inspection at any time. You must also handle them in line with GDPR to avoid more penalties.
Does UbyPort apply to Airbnb and Booking.com listings?
Yes. UbyPort rules cover all property types, including short-term rental listings on Airbnb and Booking.com. Any paid stay by a foreign guest triggers the duty to register, no matter how it was booked.
Is digital guest registration accepted by Czech authorities?
Yes. Digital registration through UbyPort is fully accepted and is the standard method the Czech Foreign Police require. Reports sent through an API are compliant. The official proof documents pulled after each report are legally valid proof of registration.
